Higher Education Emergency Relief Fund

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

Disclosure Information

Second Round of Distribution:

Estimated total number of students eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act:

For the summer term of enrollment, 199 students were eligible for Emergency Financial Aid Grants.  Currently of the 199 eligible students, 140 students responded confirming a need due to disruption of college operations due to the Coronavirus.  To date ($76,800) of the funds were distributed to this group.  The individual amounts were determined from a survey related to specific needs.  A copy of the survey can found below.

The college is following up with 44 students who have not yet responded to the second survey.

The remaining 15 eligible students identified as not having a financial need due to the Corona Virus.

Method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act:

Students will be surveyed to determine specific needs that may not be covered by the initial distribution.

The remaining funds are being retained for students who initially declined Emergency Financial Aid Grant funds and subsequently experience an unexpected need, or students who have an exceptional circumstance occur (i.e. unexpected layoff of family member or self) In the absence of emergency need, the college will survey the eligible students in the fall term to determine if any financial need exists.  If so, the remaining funds will be distributed.

Instructions, Directions, and Guidance Provided to Students:

CARES Act Survey #2: Due Monday, June 29, 2020

The U.S. Department of Education has made Emergency Financial Aid Grants available to students of our institution who need financial support for their expenses related to the disruption of campus operations due to the Corona virus.  The rules for eligibility have been provided to the college from the Department of Education, and are based on Title IV eligibility.  In addition, per the Department of Education, in order to be eligible for funds, you must have been a student during the spring term when the college transitioned to an online learning environment.

You have already identified as a student who has needs during this time period, and you have received an initial grant.  This application permits you to request an additional grant by providing us with specific information regarding your needs during the COVID-10 pandemic.

Please note that the college has a specific amount of funds available for distribution.  Please be prompt with your response.  Students may receive different amounts based on their needs as well as the mount of funding received through his or her Pell grant.  Campus administration will use the information you provide here to determine your eligibility for a second CARES Act grant and the amount for which you will be eligible.  In order to receive funds, the Department of Education has also state that a student must be in good standing which includes student attendance.

In order to be eligible for any funds, the following information MUST be completed.  This survey is due by Monday, June 29, 2020.

 

  1. Email address

____________________________________

 

  1. I have continued to incur expenses related to the coronavirus and still need financial assistance. (If you answer no to this question, you do not need to complete the rest of the survey).

Select one:

_____ Yes

_____ No

 

  1. I am financially responsible for my housing expenses.

_____ Yes

_____ No

 

  1. I am financially responsible for my food expenses.

_____ Yes

_____ No

 

  1. I am financially responsible for my expenses related to my course materials to attend school.

_____ Yes

_____ No

 

  1. I am financially responsible for paying for technologies associated with attending online classes (this includes Internet service).

_____ Yes

_____ No

 

  1. I am financially responsible for my own health care costs.

_____ Yes

_____ No

 

  1. I have children and am financially responsible for childcare expenses.

_____ Yes

_____ No

 

9. I understand that any money awarded from this grant is to be used for expenses related to the disruption of campus operations due to coronavirus.  These expenses include eligible expenses under a student’s cost of attendance in the calculation for federal financial aid such as food, housing, course materials, technology, healthcare, and childcare.  I understand that the money I receive must be used for these expenses and that the Secretary of Education does not consider these individual emergency financial aid grants to constituted Federal Financial aid under title IV of  the HEA.

_____ I agree

_____ I do not agree

 

Acknowledgement:

Jamestown Business College (JBC) signed and returned the Higher Education Emergency Relief Fund (HEERF) Certification and Agreement on April 16, 2020.  The college received the HEERF funds on May 4, 2020.

JBC will distribute at least 50% of the funds allocated under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Amount of funds received from the Department:

JBC was allocated $288,746 of Emergency Financial Aid Grants for students.

Amount of Funds Currently Distributed to students under Section 18004(a)(1) of the CARES Act:

JBC has distributed $75,525 as of May 20, 2020.

Estimated total number of students eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act:

237 students are eligible for Emergency Financial Aid Grants.

Total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act:

Of the 237 eligible students, 160 responded confirming a need due to disruption of college operations due to the Corona Virus. ($75,525) of the funds were distributed to this group, resulting in $475 per student.

28 students responded they have not experienced any financial impact due to COVID-19 and/or switching to remote learning. These students were personally contacted to ensure they fully understood the purpose of HEERF and the allowable expenses allowed under the grant.

49 students to date have not responded to college communications.  The college is following up with these students through texts and calls.

Method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act:

Understanding that most of our students were affected by COVID-19 and the change from on ground to remote courses, the college decided to get an initial distribution of $475 per student of the student Grant out quickly by surveying eligible students to determine initial need.  All eligible students who respond with a financial need from COVID-19 and moving coursework to a remote format would receive an initial distribution.

50% of the funds was retained to be allocated for specific needs.  Students will be surveyed to determine specific needs that may not be covered by the initial distribution.

The remaining funds are being retained for students who initially declined Emergency Financial Aid Grant funds and subsequently experience an unexpected need, or students who have an exceptional circumstance occur (i.e. unexpected layoff of family member or self)

Instructions, Directions, and Guidance Provided to Students:

The CARES Act Information Request

The U.S. Department of Education has made Emergency Financial Aid Grants available to students of our institution who need financial support for their expenses related to the disruption of campus operations due to the Coronavirus.  The Department of Education has awarded the college a specific amount of funds for distribution.  These funds are intended to assist students with expenses related to the change in educational delivery.

The Department of Education has also released a number or rules associated with the distribution of funds that the college must follow as well as eligibility requirements.  This application permits students to apply for these need-based grants.  Campus administration will use the information you provide here to determine your eligibility for a grant and the amount for which you will be eligible.  Additional information will be collected from eligible students at a later date.

In order to be eligible for any funds, the following information MUST be completed and submitted to JBC by FRIDAY, MAY 15.

  1. Please provide the college with an updated mailing address. (Due to the Department of Education’s requirements, it is important that we have regular contact with you through the distribution of these funds).
  2. Please provide the college with an updated phone number. (If your phone number changes, please update the college as soon as possible).
  3. Have you incurred expenses related to the disruption of campus operations due to the COVID-19 pandemic?

Please check:           yes or no.

(A future survey will be provided to collect specific information from students who have incurred financial expenses related to COVID-19; please check your JBC email regularly).

  1. Please read the following statement. I attest that all information is true and accurate, and I am requesting an Emergency Financial Aid Grant to help cover the cost of expenses incurred due to the COVID-19 pandemic. I understand that I will be unable to revise this request after submitting it, and I understand that the administrator of my school will determine my eligibility for grant monies based on my responses to the questions above and according to the guidelines set forth by the Department of Education.  If you have read and understand the above information, please type the words:  I HAVE READ, UNDERSTAND, AND AGREE TO THE FOLLOWING INFORMATION.  ALSO TYPE YOUR FULL, LEGAL NAME, THE DATE AND THE LAST 4 DIGITS OF YOUR SOCIAL SECURITY NUMBER.  (Typing this statement will constitute your legal signature.)
  2. The college will keep you informed as to the process and time frame of the distribution of funds to those who qualify. Please check your email regularly for communication as there will be deadlines.  For all students who qualify, we want to get these funds out to you as quickly as possible, but we are required by the Department of Education to collect information prior to the distribution of the funds.  If these deadlines are not met or the requested information is not provided or not provided correctly, you could experience a delay in receiving the funds that you may qualify for.   PLEASE TYPE BELOW THAT YOU HAVE READ AND UNDERSTAND THE ABOVE STATEMENT.

Jamestown Business College

Section 18004 CARES ACT – Student Acceptance of Emergency Financial Aid (“Aid”)

I certify the following:

  • All information provided as part of the initial application is true and correct to the best of my knowledge.
  • I understand that any money awarded from this grant is to be used for expenses related to the disruption of campus operations due to coronavirus. These expenses include eligible expenses under a student’s cost of attendance in the calculation of Federal Financial Aid, such as food, housing, course materials, technology, health care, and childcare.  The money I am receiving is intended to cover my expenses related to the disruption of campus operations.

Type Your Full Name:

Date:

Last 4 digits of your Social Security Number